Hiring a meeting room is a great way to bring your team together, share ideas, and get their minds fully focused on business. Whether you're presenting facts and figures at your annual meeting or want to get everyone together to come up with innovative ideas, there are a few simple things you should always consider when hiring a meeting room. Consider Your Ideal Location Choosing the right location for your meeting room is essential, as you want it to be easily accessible for most of your attendees.